Hey there! If you’re like most people, you’ve probably found yourself searching for the perfect way to say “This is to inform you” without sounding stiff or formal. Whether you’re writing a business email, a letter, or a professional notice, using the right phrase can make your message sound polished, respectful, and clear. Today, I’m excited to guide you through a comprehensive list of alternative expressions, tips, and common pitfalls — so your communication always hits the mark. Let’s dive in!
Why is Choosing the Right Phrase Important?
Before we jump into a treasure trove of alternatives, let’s understand why wording matters. Saying “This is to inform you” is formal and polite, but it can quickly sound outdated or impersonal if overused. Using varied expressions keeps your writing fresh, engaging, and tailored for different situations. Plus, selecting the right phrase can improve clarity, reduce misunderstandings, and create a more professional impression.
Contents
- 1 Top Alternatives to “This Is to Inform You”
- 2 Category Breakdown: When to Use Each Expression
- 3 15 Real-Life Examples Covering Different Situations
- 4 Different Forms & Variations
- 5 Tips for Success in Professional Statements
- 6 Common Mistakes and How to Avoid Them
- 7 Similar Variations That Can Be Made
- 8 Why Use These Phrases?
- 9 Practice Exercises to Master the Skill
- 10 Summary & Action Point
Top Alternatives to “This Is to Inform You”
Here, I’ve compiled a detailed list of professional expressions with nuances to fit various contexts. Each phrase includes examples and guidance on when to use it.
1. I’m Writing to Notify You
Usage: Suitable for formal notices, especially if announcing official information or updates.
Example:
“I’m writing to notify you of the upcoming changes to our schedule.”
2. Please Be Advised That…
Usage: Often used in legal or official communications to alert someone about important information.
Example:
“Please be advised that your appointment has been rescheduled.”
3. This Notice Is to Advise You That…
Usage: Formal, clear, and direct, ideal for legal or corporate notices.
Example:
“This notice is to advise you that your account is overdue.”
4. We Would Like to Inform You That…
Usage: Friendly yet professional, commonly used in customer service or corporate communication.
Example:
“We would like to inform you that the office will be closed next Monday.”
5. Please Note That…
Usage: Useful to highlight important information within a message.
Example:
“Please note that the deadline has been extended to Friday.”
6. We Wish to Notify You That…
Usage: Slightly more formal, used for announcements or updates.
Example:
“We wish to notify you that your application has been approved.”
7. Allow Me to Inform You That…
Usage: Slightly more personal, suitable when you’re clarifying or correcting information.
Example:
“Allow me to inform you that your subscription has been renewed.”
8. It Is My Pleasure to Inform You That…
Usage: Polite and enthusiastic, fitting for positive news.
Example:
“It is my pleasure to inform you that you’ve been selected for the position.”
9. I Would Like to Bring to Your Attention That…
Usage: For highlighting issues or important points.
Example:
“I would like to bring to your attention the recent changes in policy.”
10. Kindly Be Informed That…
Usage: Formal and respectful, often used in official correspondence.
Example:
“Kindly be informed that your refund has been processed.”
Category Breakdown: When to Use Each Expression
| Category | Expression | Suitable Context | Example Sentence |
|---|---|---|---|
| Official Notifications | Please Be Advised That… | Legal notices, formal alerts | “Please be advised that your account will be suspended.” |
| Customer Announcements | We Would Like to Inform You That… | Customer updates, newsletters | “We would like to inform you of our new service offerings.” |
| Positive News | It Is My Pleasure to Inform You That… | Job offers, awards, promotions | “It is my pleasure to inform you that you’ve been promoted.” |
| Clarifications | Allow Me to Inform You That… | Correcting misunderstandings | “Allow me to inform you that the report is incomplete.” |
| Reminders | Please Note That… | Deadlines, events | “Please note that the meeting is scheduled at 10 AM.” |
15 Real-Life Examples Covering Different Situations
Here are tailored sentences for diverse contexts to see how these phrases work in real settings:
| Situation | Expression | Example Sentence |
|---|---|---|
| Job interview update | I am writing to notify you | “I am writing to notify you about the interview schedule.” |
| Legal notice | Please Be Advised That… | “Please be advised that the property is under maintenance.” |
| Service change | We wish to notify you | “We wish to notify you of changes to your subscription plan.” |
| Expressing good news | It is my pleasure to inform you | “It is my pleasure to inform you that you have succeeded.” |
| Clarification | Allow me to inform you | “Allow me to inform you that the deadline has been extended.” |
| Important alert | Kindly be informed | “Kindly be informed that the building will be closed for renovations.” |
Different Forms & Variations
It’s also useful to know how these phrases adapt to different grammatical forms:
| Phrase | Present | Past | Future | Example |
|---|---|---|---|---|
| I am writing to notify you | I am notifying you | I notified you | I will notify you | “I am writing to notify you of the change.” |
| Please be advised | Please were advised | Please be advised | Please will be advised | “Please be advised that your request has been approved.” |
| It is my pleasure to inform | It was my pleasure to inform | It will be my pleasure to inform | — | “It is my pleasure to inform you about your promotion.” |
Tips for Success in Professional Statements
- Always match the tone with your audience.
- Keep sentences concise and clear.
- Be respectful and polite, especially for sensitive matters.
- Avoid overly complex language — clarity is key.
- Use active voice for directness.
Common Mistakes and How to Avoid Them
| Mistake | How to Fix It |
|---|---|
| Overusing “This is to inform you” | Switch to varied phrases per message. |
| Using informal language in formal notices | Stick to professional expressions. |
| Being vague | Be specific about what you’re informing about. |
| Ignoring tone | Match the tone to your audience’s expectations. |
| Using outdated phrases | Use current, respectful language. |
Similar Variations That Can Be Made
- Adding a friendly tone: “Just a quick note to let you know…”
- Making it more personal: “I wanted to personally inform you…”
- Formal and official: “In accordance with our policies…”
Why Use These Phrases?
Using the right phrase ensures your message is received accurately and professionally. It helps you communicate authority, respect, and clarity — traits highly valued in any professional setting. Plus, it demonstrates your language skills and attention to tone, which can boost your reputation and effectiveness.
Practice Exercises to Master the Skill
1. Fill in the Blank
Fill in with the most appropriate phrase:
"__ your application has been approved."_
(Options: I am happy to inform / Please be advised that / I am writing to notify you)
2. Error Correction
Identify and correct the awkward phrase:
"This is to advise you about your account status."
Culprit: “This is to advise you” — sounds slightly outdated. Better: “Please be advised that…”
3. Identification
Choose the best phrase for informing someone about a delay:
- a) Allow me to inform you
- b) Kindly be informed
- c) We would like to notify you
Answer: c) We would like to notify you
4. Sentence Construction
Create a professional sentence starting with “It is my pleasure…”
Example: “It is my pleasure to inform you that your report has been accepted.”
5. Category Matching
Match each phrase with its best use:
- Please Note That — ____
- We Wish to Notify You That — ____
- Kindly Be Informed That — ____
Answers:
- Highlighting deadlines or dates
- Announcing new policies or updates
- Official or legal notices
Summary & Action Point
Phew! That was a lot of ground covered. Showing professionalism in communication isn’t just about what you say but how you say it. Using varied, respectful, and precise phrases like “I’m writing to notify you,” or “Please be advised that,” can elevate your message and make sure you’re understood. Remember to pick the right expression based on your context, keep your tone appropriate, and always aim for clarity.
Next time you draft an official message, refer back to this guide. With practice, you’ll become confident in choosing the perfect phrase for any situation, making your professional communication stand out.
Don’t forget: Effective communication builds trust. And trust starts with how clearly you deliver your message!
Thanks for sticking with me! If you found this guide useful, share it with friends or colleagues. Happy writing!
