Have you ever felt stuck trying to find the perfect, professional way to tell someone you’ve forwarded an email? Whether you're communicating with colleagues, clients, or friends, tone and clarity matter. Saying "I forwarded the email" might work, but it can sometimes seem informal or lack the professionalism you want to convey. That’s why knowing several refined, versatile phrases can make your communication more polished and effective.
Welcome! Today, I’ll share a comprehensive guide on professional ways to say "I forwarded the email." We’ll explore different expressions, when and how to use them, common mistakes to avoid, and practical tips to ensure your email communication is both clear and impressive.
Why It’s Important to Use the Right Phrases When Forwarding Emails
Think about the impact of your words. When you simply say "I forwarded the email," it might come off as too casual or vague. In professional settings, clarity and tone can influence relationships, productivity, and reputation. Using varied, precise expressions not only shows your communication skills but also helps the recipient understand the intent, urgency, or context more clearly.
Key benefits of choosing the right phrases:
- Demonstrates professionalism
- Clarifies your role in the communication chain
- Builds trust and rapport
- Avoids misunderstandings
Commonly Used, Yet Less Formal, Phrases
Let’s explore some basic phrases that you might often hear or use:
| Phrase | Usage Scenario | Example Sentence |
|---|---|---|
| I forwarded the email | Informal, straightforward | "I forwarded the email for your review." |
| I’ve sent the email onward | Slightly formal, indicates sharing a message | "I’ve sent the email onward to our team." |
| I shared the email with you | Casual, indicates sharing information | "I shared the email with you earlier today." |
| I passed along the email | Friendly, suggests passing responsibility or info | "I passed along the email to the concerned department." |
While these phrases are acceptable, sometimes they lack the professionalism or clarity needed in certain contexts. That’s why it’s good to expand your vocabulary.
Enhanced, Professional Alternatives to "I Forwarded the Email"
Let’s level up your email game with some more polished expressions. These can be tailored depending on formality, intent, or audience.
1. I have forwarded the email for your consideration.
Use this when you want to emphasize the recipient should review or think about the content.
2. Please find the email I forwarded for your reference.
A courteous way to share information, especially if someone needs to look at the details.
3. I've shared the email with the relevant team/person.
Highlights collaboration or teamwork.
4. The email has been sent to you for your review.
Conveys that the email is ready for their attention.
5. I transmitted the email to the concerned department.
Formal, suitable for official communication.
6. I've distributed the email to all relevant parties.
Useful when multiple people need the info.
7. The email was forwarded to you for follow-up.
Indicates action might be needed.
8. I've passed along the email to your inbox.
Casual and friendly, good in less formal communication.
9. The email has been routed to you for further action.
Suited for business processes or workflows.
10. I shared the email thread for ongoing discussion.
Good when the email chain is part of a larger conversation.
When Should You Use These Phrases?
Different situations call for different expressions. Here’s a quick guide:
| Scenario | Recommended Phrase |
|---|---|
| Formal business email to boss or client | "The email has been sent to you for your review." |
| Informal team communication | "I shared the email with the team." |
| Passing info to a subordinate or colleague | "I've forwarded the email for your consideration." |
| When action is required | "I've forwarded it to you for follow-up." |
| To clarify purpose | "Please find the email I forwarded for your reference." |
The Importance of Using the Right Expression
Why bother? Because the way you frame your message impacts understanding and professionalism. For example, saying "I forwarded the email" may sound abrupt or incomplete, whereas "I've shared the email for your review" sounds more courteous and professional. Proper phrasing can also help in managing expectations, emphasizing urgency, or showing consideration.
Key Tips for Success When Forwarding Emails
- Always include context — briefly mention why you’re forwarding the email.
- Use polite language — words like "please," "kindly," or "for your reference" enhance tone.
- Specify action if needed — e.g., “Please review,” “Let me know your thoughts,” etc.
- Check the email content — ensure sensitive information is handled appropriately.
- Follow company protocols — some organizations have specific formats or phrases.
Common Mistakes to Avoid When Forwarding Emails
| Mistake | How to Avoid |
|---|---|
| Sending without context | Always add a brief note explaining why it’s forwarded. |
| Using overly casual language | Opt for professional, clear phrasing. |
| Forgetting to attach or include the original email | Double-check the email chain before sending. |
| Not checking the recipient’s email address | Prevent errors by confirming addresses. |
| Sending sensitive info without proper clearance | Respect privacy and confidentiality policies. |
Similar Variations and Their Uses
Beyond the common phrases, here are variations you can customize:
- "I’ve circulated the email to ensure everyone is informed."
- "The email has been relayed to your account."
- "I’ve handed over the email to the relevant party."
- "Sharing the email thread with you per our discussion."
- "The email has been dispatched to your inbox."
Creating different phrases helps keep your communication fresh and suited to different audiences.
Practical Examples: How to Use These Expressions
| Scenario | Example Sentence |
|---|---|
| Formal corporate setting | "I have forwarded the report for your review." |
| Quick team update | "Sharing the email with everyone now." |
| Clarifying intent | "I've passed along the email for your approval." |
| When action is needed | "The email has been relayed for your follow-up." |
| Friendly, casual reply | "I shared the email earlier today, check your inbox." |
All Forms of "Forwarded" with Examples
| Verb Tense | Example Usage |
|---|---|
| Present Simple | "I forward the email to you." |
| Present Perfect | "I have forwarded the email already." |
| Past Simple | "I forwarded the email yesterday." |
| Future Simple | "I will forward the email once I receive it." |
Using the correct tense ensures your message matches the situation.
Practice Exercises
To help you master the art of professionalism in email forwarding, try these exercises:
1. Fill-in-the-blank:
"I ___ the email to your inbox earlier today."
Answer: forwarded
2. Error Correction:
"I forwarding the email for your review."
Correction: I am forwarding the email for your review.
3. Identification:
Identify the most professional phrase for the scenario: "Sharing a document with a colleague."
Answer: "I shared the email/document with my colleague."
4. Sentence Construction:
Create a sentence using the phrase "transmitted the email."
Example: I transmitted the email to the project manager for approval.
5. Category Matching:
Match the phrase to the scenario:
- " forwarded the email to the client."
- " passed along the message."
- " shared the details with the team."
Answers:
- Client communication.
- Internal team update.
- Sharing internally for action.
Summary and Action Points
In today’s guide, we’ve gone beyond simple "I forwarded the email" to explore a variety of professional and context-aware expressions. Whether you’re emailing a boss, coordinating with a team, or sharing with clients, having a repertoire of polished phrases enhances your professionalism and clarity.
Pro tip: Always tailor your language to the audience, include context, and double-check your tone. These small habits can significantly elevate your email communication game.
Final Takeaway
Mastering different ways to say "I forwarded the email" isn’t just about sounding good. It’s about making sure your message is clear, respectful, and professional. So next time you send that email, choose your words wisely—they speak volumes about you!
Feel free to revisit this guide whenever you want to refine your email communication skills. Happy forwarding!
