Polite Ways To Say “Please Be Reminded”: A Complete Guide for Effective Communication

Hey friends! Have you ever found yourself in a situation where you needed to remind someone about something, but you wanted to do it politely? Maybe it’s a coworker, a friend, or even your boss. Well, that’s where the phrase “Please be reminded” comes into play. But did you know there are many polite and professional ways to deliver reminders without sounding harsh or rude? Today, I’ll walk you through everything you need to know about saying “Please be reminded” in a more courteous and effective way.

In this comprehensive guide, I’ll cover not just polite alternatives but also the importance of respectful communication, ways to customize your reminders based on context, common mistakes to avoid, and practice exercises to sharpen your skills. Let’s dive into it!

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Why is it Important to Use Polite Reminders?

Using polite language when reminding someone about an important matter helps maintain good relationships, reduces misunderstandings, and ensures your message is received positively. When you sound courteous and respectful, people are more likely to respond promptly. Moreover, polite reminders reflect your professionalism and emotional intelligence—qualities highly valued in personal and professional settings.

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Common Phrases to Politely Remind Someone

Definition List: Alternative Phrases for “Please Be Reminded”

• “Just a quick reminder that…”
• “Kindly note that…”
• “Please remember that…”
• “As a reminder,…”
• “Don’t forget that…”
• “I would like to gently remind you that…”
• “Please be advised that…”
• “Just a gentle reminder about…”
• “A friendly reminder that…”
• “May I remind you that…”

Why Use These Alternatives?

Each of these phrases can be tailored to fit various situations—formal, informal, urgent, or casual. They soften the tone, making your reminder seem more like a friendly nudge rather than a command.

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Practical Usage and Examples

Below, I’ve categorized scenarios and provided example sentences showing polite ways to remind people across different contexts.

Category	Example Phrase	Example Sentence
Business Meetings	“Please be advised that the meeting has been rescheduled.”	“Please be advised that the project deadline is approaching.”
Event Planning	“Just a quick reminder that the RSVP deadline is tomorrow.”	“Just a quick reminder that the deadline for submissions is next Monday.”
Personal Reminders	“Kindly note that your appointment is tomorrow at 3 PM.”	“Kindly note that the library closes at 8 PM this evening.”
Educational Settings	“As a reminder, your homework is due on Friday.”	“As a reminder, please review chapters 4 and 5 before class.”
Customer Service	“Please remember to complete your feedback survey.”	“Please remember to bring your ID to pick up your order.”
Official Notices	“Please be reminded that your license renewal is due.”	“Please be advised that failure to respond may result in penalties.”

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Different Forms of Polite Reminders and Their Usage

It’s helpful to understand the various forms of these phrases for better flexibility.

Form	Example	When to Use
Imperative / Direct	“Remember to submit your report.”	When addressing familiar or informal situations.
Polite / Formal	“Please be advised that your appointment is scheduled tomorrow.”	For official or professional communication.
Gentle / Soft	“Just a quick reminder about our upcoming meeting.”	When the tone needs to be soft and friendly.
Urgent / Emphatic	“Kindly note that the deadline is imminent.”	When emphasizing importance.

Examples in Different Tenses

• Present tense: “Please remember to send the email.”
• Future tense: “Please be reminded that you will need to confirm your attendance.”
• Passive voice: “Your payment is kindly reminded to be made by Friday.”

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Tips for Successful Reminders

• Be Clear and Concise: State exactly what you want to remind them about without overloading them with information.
• Use the Right Tone: Adjust your tone depending on the audience—formal for professional settings, casual for friends.
• Add Context if Necessary: Briefly explain why the reminder is important to increase compliance.
• Include a Call-to-Action: Clearly specify what you expect the recipient to do after the reminder.

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Common Mistakes and How to Avoid Them

Mistake	Explanation	How to Avoid
Using commands instead of polite phrases	Looks abrupt and rude.	Use “please” or similar softening phrases.
Being vague or unclear	Recipient doesn’t understand what to do.	Be specific: include dates, times, or details.
Overusing the same phrase	Repetition can seem monotonous.	Vary your language and tone.
Forgetting to consider the recipient’s context	May seem insensitive or inappropriate.	Adjust language based on formality and relationship.

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Similar Variations and When to Use Them

Here are some alternative phrases you can swap into different contexts:

• “Just a reminder that…”
• “Please be aware that…”
• “A quick note to remind you…”
• “I’d like to gently remind you…”
• “Heads up that…”
• “Please keep in mind that…”
• “A friendly tip to remember…”
• “Allow me to remind you…”

Using a variety of these expressions keeps your communication fresh and engaging.

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Why It’s Important to Use Politeness in Reminders

Being polite isn’t just about good manners; it influences how your message is received. When you politely remind someone, you:

• Show respect for their time and responsibilities.
• Minimize the risk of offending or creating resentment.
• Increase the chance of cooperation and positive response.
• Enhance your personal and professional reputation.

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Different Personality Traits and How to Remind Politely

Personality Trait	Suitable Reminder Phrase	Example
Assertive	“Please note that your report is due today.”	Clear, direct, but polite
empathetic	“Just a gentle reminder—hope everything is okay.”	Soft, caring tone
Detail-oriented	“As a reminder, review the attached document carefully.”	Precise, emphasizing thoroughness
Casual/friendly	“Hi! Just a quick heads-up about tomorrow’s party.”	Relaxed, friendly tone
Formal professional	“Please be advised that your renewal is due next week.”	Formal, respectful tone

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Practice Exercises for Mastery

Let’s put your skills to the test! Here are some exercises to practice polite reminders:

1. Fill in the blank:

“___ to bring your documents tomorrow at the interview.”

2. Error correction:

Identify and correct the mistake:
“Don’t forget to submit your report by Friday!”

3. Identification:

Choose the most polite reminder phrase:
a) “You must send the email today.”
b) “Please remember to send the email today.”

4. Sentence construction:

Create a polite reminder about an upcoming appointment using “kindly” or “please.”

5. Category matching:

Match the phrase to its most suitable situation:

• “As a reminder”
• “Just a quick note”
• “Please be advised”

a) Formal business notification
b) Casual friend reminder
c) Short professional reminder

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Summary and Action Points

To wrap up, remember: Politeness is key when reminding others. Using alternative phrases like “Just a quick reminder,” “Please note,” or “Kindly be advised” can make your communication respectful and effective. Always tailor your tone to suit the audience, and avoid mistakes like sounding too commanding or vague.

Next time you need to remind someone about an appointment, deadline, or task, try out these phrases and tips. It will make your communication more pleasant and productive.

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Final Thoughts

Being courteous in reminders can transform an ordinary message into a positive interaction. Whether you’re reminding a colleague about a meeting or a friend about a dinner date, the right words make a difference. So go ahead, use the polished, polite expressions we discussed, and watch your relationships—and results—improve.

Thanks for reading! Remember: good communication is a sign of respect. Now, go out there and master the art of polite reminders!

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Keywords: Polite ways to say please be reminded